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Phone ext.: 5713

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Room: H0964-00
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Mailing List Administration

The following howto describes the administrative interface for managing ENCS mailing lists. The topics listed on this page are:

Accessing Administrative Interface

The following steps describe howto access the mailing list as a list administrator
  1. Locate the list to manage here, provided that you have the List's Administrator Password. 
  2. Click on the link Administrative interface at the bottom of the page.
  3. Type the List's Administrator Password and click 'Let me in...'

Configuration Categories

  • Membership Management

Once you have logged in click on the link Membership Management...This option allows you to modify the Membership List, and perform Mass Subscription/Removal of members.

    • Membership List - allows you to control the member's access to the mailing list as well as setting all the members as list's moderators.

The options you have available for the mailing list subscribers and their descriptions are:

  • unsub - Click on this to unsubscribe the member.
  • mod - The user's personal moderation flag. If this is set, postings from them will be moderated, otherwise they will be approved.
  • hide - Is the member's address concealed in the list of subscribers?
  • nomail - Is delivery to the member disabled? If so, an abbreviation will be given describing the reason for the disabled delivery:
    • U - Delivery was disabled by the user via their personal options page.
    • A - Delivery was disabled by the list administrators.
    • B - Delivery was disabled by the system due to excessive bouncing from the member's address.
    • ? - The reason for disabled delivery isn't known. This is the case for all memberships which were disabled in older versions of Mailman.
  • ack - Does the member get acknowledgments of their posts?
  • not metoo - Does the member want to avoid copies of their own postings?
  • nodupes - Does the member want to avoid duplicates of the same message?
  • digest - Does the member get messages in digests, otherwise, individual messages. Digest is a compilation of recent correspondence.
  • plain - If getting digests, does the member get plain text digests, otherwise, MIME format.
  • language - Language preferred by the user.
    • Mass Subscription - allow the list's administrator to mass subscribe new list members. The options you have available are:
      • To directly subscribe new users or invite them.
      • Send notifications of new subscriptions or send welcome messages to new subscribers is optional.
      • Additional text to be added with the invitation.
      • You can list the email address to subscribe or use a preset file to do so.

    • Mass Removal - allows the administrator of the list to mass remove list members. You have the option to:
      • Send unsubscription acknowledgment to the user
      • Send notification to the owner of the list

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  • Digest Options

This allows you to modify the way you digest correspondence is sent to the list's member. The options are are listed and defined under description of the items. The option that will be explained here is how to change the footer added to each digest email, this is the text attached (as a final message) to the bottom of digests.


The description of the fields you have available to add to your footer are as follows:

    • real_name - The "pretty" name of the list; usually the list name with capitalization.
    • list_name - The name by which the list is identified in URLs, where case is significant.
    • host_name - The fully qualified domain name that the list server runs on.
    • web_page_url - The base URL for Mailman. This can be appended with, e.g. listinfo/%(list_name)s to yield the listinfo page for the mailing list.
    • description - The brief description of the mailing list.
    • info - The full description of the mailing list.
    • cgiext - The extension added to CGI scripts.
  • Privacy Options

    • Subscription rules: This section allows you to configure subscription and membership exposure policy. You can also control whether this list is public or not.

There are other available options under Privacy options, which include:

  • Sender filters: When a message is posted to the list, a series of moderation steps are take to decide whether the a moderator must first approve the message or not. This section contains the controls for moderation of both member and non-member postings.
  • Recipient filters: allows you to configure various filters based on the recipient of the message.
  • Spam filters: allows you to configure various anti-spam filters posting filters, which can help reduce the amount of spam your list members end up receiving.
  • Archiving Options

    Archiving options allows you to choose if you would like to archive the correspondence in your mailing list. Some of the options you can choose are:
    • Frequency of  archive volume.
    • Set your archive volumes (source files) as private or public.

Other Administrative Activities

  • Tend to pending moderator requests

The option allows you to find the list of pending subscription and unsubscription requests, if any, followed by any postings being held for your approval.

The summary page contains pending subscription and unsubscription requests, as well as postings being held for your approval, grouped by sender email address. The details page contains a more detailed view of each held message, including all the message's headers and an excerpt of the message body.

The following actions are available:

  • Defer - Defer your decision until later. No action is taken now for this pending administrative request, but for held postings, you can still forward or preserve the message.
  • Approve - Approve the message, sending it on to the list. For membership requests, approve the change in membership status.
  • Reject - Reject the message, sending a rejection notice to the sender, and discarding the original message. For membership requests, reject the change in membership status. In either case, you should add a reason for the rejection in the accompanying text box.
  • Discard - Throw away the original message, without sending a rejection notice. For membership requests, this simply discards the request without notice to the person making the request. This is usually the action you want to take for known spam.
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  • Go to list archives

    This option shows all the archives files saved listed in accordance with the frequency of archiving. To view them you have the options of:
    • View by: Thread (responses based on a particular posting are grouped together), Subject (grouped based on subject), Author, and Date.
    • Downloadable version: The complete archive file can be downloaded or viewed in your browser.

 
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