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Printing to Lab's Dedicated Printer

Case 1: Setting Up a Network Printer (TCP/IP printing) in a Lab


In order to install a network printer in a lab, you must know your printer's Manufacturer and Model Name. You will also need to obtain an IP Address so that you can connect directly to that printer via TCP/IP. To acquire a static IP address, you must inform AITS of the wall jack number (e.g. C4-085) you will be using to connect your printer to the network. You need to also make the physical connection using a network cable.  The printer will need to be turned on so that our networking services can detect its’ MAC address and then associate (bind) it to a static IP.

The set-up instructions follow:

Autometic Installation

Manual Installation

Step 1: 
Click on the "Start" button, and then select "Settings", followed by "Printers and Faxes", then click "Add Printer".

Step 2: 
A new Add Printer Wizard window opens. Click "Next" to start.

Step 3: 
Select "Local printer attached to this computer".  Make sure "Automatically detect and install my Plug and Play printer" is not checked. Then click Next to continue.

Step 4: 
Select "Create a new port".  Beside "Type of Port", click on the down arrow and then select "Standard TCP/IP Port". Click "Next" to continue.

Step 5: 
A new Add Standard TCP/IP Printer Port Wizard window appears. Click "Next" to continue.

Step 6: 
You must now type your printer's IP Address in the "Printer Name or IP Address" field.  The "Port Name" will automatically be filled when you enter the "IP Address".  Click "Next" to continue.

Step 7: 
Click "Finish".  It may take a few moments before the next window appears.

Step 8: 
From the "Manufacturer's" list, select your printer's manufacturer.  From the "Printers" list, select the model number of your printer.  If the correct model number is not listed, you will need to download the installer for your printer model and follow the instructions given.

Step 9: 
If you are asked whether you want to keep an existing driver, select "Keep existing driver (recommended)", then click "Next" to continue.

Step 10: 
You will be prompted to assign the printer a "Name".  The choice is yours.  Select "Yes" if you want to use the printer as the default printer.  Click "Next" to continue.

Step 11: 
You will be prompted to share the network printer.  "Do not share this printer".  Click "Next" to continue.

Step 12:
Select "Yes" when prompted to print a test page, then click "Next".

Step 13:
Make sure your page has printed and select "Yes" when prompted to confirm a successful test page.  Click on the "Finish" button to complete the procedure.

Step 14:
If you wish to install the printer on another computer in the lab, simply repeat steps 1 to 15.


Case2: A computer needs to be connected to an existing Network Printer in a lab


Repeat the above steps 1 to 14.


Case 3: The printer is connected to one of the computers in a Lab

For any printer directly connected to one of the computers in your lab via a USB or parallel cable, do the following:

1. Make sure simple file sharing is turned off. In order to do this, refer to the following procedure:

Open "My Computer" -> "Tools" -> "Folder Options …" -> Select the "View" tab and scroll to the bottom of the "Advanced settings" pane until you see the following screenshot:

Uncheck "Use simple file sharing (Recommended)" and click "OK" to save the setting modification.


2. Make sure "File and Printer Sharing for Microsoft Networks" is checked in Local Area Connection Properties.

3. To add a printer:

Step 1: 
Click on the "Start" button, and then select "Settings", followed by "Printers and Faxes", then click "Add Printer".

Step 2: 
A new Add Printer Wizard window opens. Click "Next" to start.

Step 3: 
Select "A network printer or a printer attached to another computer". Click "Next" to continue.

Step 4: 
On the "Specify a Printer" page, select "Browse for a printer", and then click "Next".

Step 5: 
On the "Browse for Printer" page, under "Microsoft Windows Network", expand the group by clicking the plus sign next to the group name. Then select your printer. Click "Next".
Select "Connect to this printer" (or to browse for a printer, select the option and click "Next") and add the IP address (Port address) and name of the shared printer as \\\printer_name and then click "Next".

Step 6:
In the "Connect to Printer" dialog box, click "Yes".

Step 7:
On the "Completing the Add Printer Wizard" page, select "Finish".

You are now ready to print. You can repeat this procedure for any other computer in the lab.